Rent and Utilities can be split in different ways, in this case you pay all the bills and 2 roommates pay their share to a specific bank account. Furthermore, the roommates pay their share for the following month which means that until you pay the bills, the money is in a liability account. Bills can be monthly/quarterly/yearly, but you would still like to have your roommates pay the same sum every month so they can automate the process. You would like to know how much in debt or in credit you are towards your roommates, so when a yearly bill (e.g insurance) is due you already have the money stashed in a liability account.
Take the following example:
900 EUR/month Rent -> You pay 280 EUR, roommate A pays 300 EUR, roommate B pays 320 EUR (prices differ because room sizes differ)
60 EUR/month Internet -> 20 EUR monthly contribution
90 EUR/quarter Water -> 10 EUR monthly contribution
122.40 EUR/year Insurance -> 3.40 EUR monthly contribution
The example takes place in June, meaning that a monthly internet bill and a quarterly water bill is received. The yearly insurance bill is not received, which means that 3.40 of the utilities that your roommates pay you are stored in a liability account. This would be more apparent if each utility would have its own Liability:Utilities sub-account, so feel free to expand upon this snippet if you would like to track these details.
2021-05-25 * "Roommate A" "Subletting Roommate A June"
Liabilities:Subletting -300.00 EUR
Liabilities:Utilities -33.40 EUR
Assets:Bank:HouseCheckingAccount 333.40 EUR
2021-05-29 * "Roommate B" "Subletting Roommate B June"
Liabilities:Subletting -320.00 EUR
Liabilities:Utilities -33.40 EUR
Assets:Bank:HouseCheckingAccount 353.40 EUR2021-06-04 * "Landlord" "Rent June"
Assets:Bank:HouseCheckingAccount -900.00 EUR
Liabilities:Subletting 300.00 EUR
Liabilities:Subletting 320.00 EUR
Expenses:Rent 280.00 EUR
2021-06-15 * "Internet Provider" "Internet June"
Assets:Bank:HouseCheckingAccount -60.00 EUR
Liabilities:Utilities 20.00 EUR
Liabilities:Utilities 20.00 EUR
Expenses:Utilities:Internet 20.00 EUR
2021-06-20 * "Water Company" "Water Q2"
Assets:Bank:HouseCheckingAccount -90.00 EUR
Liabilities:Utilities 30.00 EUR
Liabilities:Utilities 30.00 EUR
Expenses:Utilities:Water 30.00 EUR
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